How Does Archive Work In Outlook?

What happens to email when you archive?

If you want to clean up your inbox without deleting your emails, you can archive or mute them.

Your emails are moved to a label called “All Mail.” When you archive a message: The message will come back to your inbox when someone replies to it.

When you mute a message: Any replies stay out of your inbox..

Does archiving reduce mailbox size?

Setup your archive preferences under the Info > Cleanup Tools > Archive option. The archive. pst file can be created and updated at any location you specify, usually your local hard drive. Archived items are removed from your Outlook mailbox size and moved to the archive file based on the settings you determine.

How long do archived emails stay in outlook?

The default period for your Draft and Inbox items is six months, and three months for your Sent Items, but you can change these periods using the Clean out items older than option.

Where do archived emails go in outlook?

You will find these emails under the Archives heading in the left sidebar in Outlook, as shown below. Expand Archives to see all the folders by clicking the arrow to the left of the word Archives. See the contents of any folder by clicking on the folder name.

Does archiving free up space in Outlook?

While most email services provide you with enough storage space, you may wish to archive your folders to free up additional space in your mailbox. Using Microsoft Outlook, you can automatically archive folder items that match your criteria, such as items older than three months.

How long will emails stay in archive?

How long do emails stay in the archive?IndustryRegulation/Regulatory BodyRetention PeriodAllInternal Revenue Service (IRS)7 yearsAll (Government + Education)Freedom of Information Act (FOIA)3 yearsAll public companiesSarbanes-Oxley (SOX)7 yearsEducationFERPA5 years8 more rows•Mar 9, 2020

How do I retrieve archived emails?

To see archived emails on your Android device —> open your Gmail app —> click on the hamburger icon on top left, and then click on All Mail label. Here you will see all archived emails as shown in the screenshot below.

Why have my archived emails disappeared?

If you’ve accidentally deleted an email message from Outlook, don’t panic. In many cases, you can get the deleted email back. … The AutoArchive feature in Outlook automatically sends old messages to the Archive folder, which can make it seem like those messages have disappeared to the unsuspecting user.

How do I free up space in Outlook without deleting emails?

Some ways you can prevent your mailbox from being cluttered include:Archive older items. Put any items you want to keep in an archive to free up space. … Empty the “Deleted Items” folder. … Empty the “Junk Email” folder. … Store attachments outside your mailbox.

Do archived emails get deleted?

The Archive action removes the message from view in the inbox and puts it in the All Mail area, in case you ever need it again. You can find archived messages by using Gmail’s search function. … The Delete action moves the selected message to the Trash area, where it stays for 30 days before it is permanently deleted.

What happens when you Auto Archive in Outlook?

AutoArchive helps manage the space in your mailbox or on the e-mail server that you are using by automatically moving items to an archive location. … Moves items from their original location, generally one of your active folders, to an archive folder.

Why is outlook taking up so much space?

As you send and receive more emails and attachments, add more appointments to your calendar, and create more tasks and notes, your Outlook data files can easily grow to several gigabytes in size.